EOS compatible leadership team meeting: pros, cons and guidance (2023)

Note: Hypercontext isn’t affiliated with EOS®. This article reviews how to use EOS’s level 10 meeting agenda to inform how you run leadership meetings.

How would you rate the effectiveness of your meetings?

When EOS (the Entrepreneurial Operating System®) asked business leaders how they would rate their meetings, the average answer was 4. Yikes! 🤯

That’s why they created a new format for meetings called the level 10 meeting agenda. The goal of the meeting format is to help facilitate meetings that are rated as a 10.

The format is used by leadership and business experts around the world and follows a strict agenda to make sure meetings are focused and actionable.

In this article, we’ll walk through what EOS’s leadership meeting looks like, our thoughts on the format and how we use it at Hypercontext:

  • What is a level 10 meeting?
  • How long is a level 10 meeting?
  • How do you conduct a leadership meeting that’s compatible with EOS?
  • Pros and cons of level 10 meetings
  • What’s included in a leadership agenda compatible with EOS?
  • EOS’s leadership meeting agenda template

What is a level 10 meeting?

The level 10 meeting® is a core element in the EOS, a set of tools and principles that help guide entrepreneurs in running their businesses. EOS focuses on the six key components of every business: vision, people, data, issues, process and traction®.

The level 10 meeting was designed specifically for leadership teams to run more productive meetings. They’re effective because they don’t allow too much room to dwell on status updates or information sharing. Rather, the bulk of the meeting (60 minutes to be exact) is spent understanding the most pressing 3 issues the organization is facing and solving them.

With so many high-level decisions to make and issues to solve, the level 10 meeting helps leaders stay on track with productive recurring touchpoints every week.

Whether or not you’re using the entire EOS model, there’s a lot of value in having the bulk of your meetings revolve around solving problems and prioritizing issues. 🛠

How long is a level 10 meeting?

EOS recommends that leadership meetings are 90 minutes, each and every week.

We know what you’re thinking: 90 minutes is a long meeting! I don’t have that kind of time to spare.

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But hear us out: By putting in 90 minutes each week, you’re actually saving 2-3 hours of future fires, miscommunications, roadblocks, etc. While a 90-minute meeting may seem daunting, putting in the time to address issues upfront will ultimately save you time and frustration.

How do you conduct a leadership team meeting that’s compatible with EOS?

We’ll get into the specific agenda items to include later (or skip there now). But first, we’ll walk through the golden rules of these leadership meetings and what keeps them running smoothly.

✅ Start on time

✅ End on time

✅ Same day every week

✅ Same time every week

✅ Same agenda every week

Let’s take a closer look:

Start and end on time

Respecting everyone’s time is the first step.

The level 10 meeting is 90 minutes, and shouldn’t start or end later than that. That means, if the meeting starts at 10 am, aim to get there at 9:55 am. Because let’s be real, things rarely go as planned. Being ready 5 minutes in advance will give you that chance to catch up with your co-workers, grab your coffee or solve any logistical issues before the meeting, so you can start right at 10.

Similarly, don’t run overtime. Once the meeting goes beyond 90 minutes, it starts to drag on and cannibalize people’s time. Stick with the strict timelines allotted for each item.

While there’s a lot to discuss, your leadership meeting should allow you to cover everything efficiently without the need to spill over into the rest of your day.

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Hold the meeting on the same day, same time

To be compatible with EOS, your leadership meeting needs to be a routine item in your calendar that occurs on the same day and time each week.


As soon as you begin to move the meeting, you send the signal that it’s not as important as the other things in your calendar. Everyone on your leadership team is busy, so there will always be a reason to move the meeting around to better accommodate everyones’ jam-packed days. But similar to your one-on-ones, not moving the meeting ensures that it remains a priority.

Use the same agenda

Every week your meeting should follow the exact same agenda. This will help ensure that you’re using your time effectively and following through on what you discuss each week.

👉 Use Hypercontext’s EOS compatible leadership meeting agenda template

Pros and cons of level 10 meetings

While there’s a lot of benefits to EOS’s level 10 meetings, they’re certainly not for everyone. To help you decide if you want to run your leadership team meeting according to these guidelines, we’ve outlined a list of pros and cons.


⏱ They’re time copped: Level 10 meetings are strictly time-copped to make sure the focus is on resolving issues. With strict time-boxes, you’re forced to make your points short, succinct and clear to get to the meat of the discussion. No one’s time gets wasted and everyone leaves feeling accomplished.

🎯 They keep you focused on goals: Everything in the level 10 meeting revolves around your business goals and addressing the most important challenges and obstacles that stand in the way. This laser focus is hugely important (and often a stumbling block) for leadership meetings.

🛑 They focus mostly on issues: While there is time allotted for updates and information sharing, the bulk of time in EOS level 10 meetings is spent discussing and solving issues. The goal of information sharing is to uncover challenges that need to be resolved, and then you have time to do just that —resolve them!

🛠 They give structure to your other meetings: A huge benefit of EOS is laddering up of other departmental meetings into the level 10 meeting. Weekly 30-minute team meetings ladder up into the level 10 meetings, which ladder up into quarterly meetings, which ladder up into annual offsites. So no part of an organization is working in a silo.


🤝 They require strict facilitation: EOS leadership meetings have a rigid format that needs to be followed to be effective.

📚 They involve lots of legwork before the meeting: There’s a lot of pre-work that goes into the level 10 meeting. Attendees need to arrive prepared with their scorecard, headlines, updated issues lists, etc. To have an effective meeting, everyone needs to put in the effort beforehand (which is a best practice for every meeting in your calendar!).

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📑 They require meticulous documentation: Like the prep work, there’s also a lot of legwork that needs to be done during and after the meeting to keep things on track. Since you’re carrying over a lot of information from the previous meeting, staying organized is essential to making sure this meeting is reaching its full potential. Someone needs to stay on top of keeping the to-do list up to date, organizing the issues and sending out meeting notes.This can be challenging if you don’t have the right tools in place to stay organized.

What’s included in a leadership meeting compatible with EOS?

Now that you have some tips for running a successful leadership meeting and a better understanding of whether or not you want to make them compatible with EOS, let’s cover what to add to your agenda.

The agenda starts with 25 minutes at the top dedicated to reporting and updates. Then, the bulk of the meeting is spent identifying and solving the most important issues of the week.

Remember, time allotments aren’t suggestions! Following the agenda items and time exactly will allow you and your team to get the most out of this meeting format.

Here’s what’s on the agenda:

Check-in (5 minutes)

Start the meeting with a personal check-in. Share a win, or an “aha!” moment to kick the meeting off on a positive.

While the agenda is rigid, it’s important to recognize that everyone’s human! Starting off the meeting with some good news is a great segue into “reporting mode.”

Scorecard (5 minutes)

Okay, you’ve celebrated some wins, now it’s time to get down to business.

This section is meant to discuss 3-5 metrics that pass the “beach test.” 🏝

The beach test is the idea that if you’re on a beach vacation and these metrics are off track (think your app is down, cash flow, etc.) you’d fly home to fix it.

Rock updates (5 minutes)

”Rocks” are projects that will take up a quarter’s worth of work. Go through company and department “rocks” and whether they’re on or off track.

If a rock is off track, add it to the issues portion of the agenda to tackle in that section. At this point in the meeting, you’re solely focused on getting through updates.

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Client/employee headlines (5 minutes)

If you had a newspaper dedicated to client and employee news, what would the headlines be? That’s what you’re sharing in this section.

Headlines should be one-sentence updates so that everyone can stay up-to-date on what’s happening with all your people —good or bad news.

To-do list (5 minutes)

Run through the to-do list (this carries over from meeting to meeting) and check off what’s done, not done and in progress. Ideally, the items on your to-do list are 7-day action items, which means you should be able to cross out the majority of the to-dos from the prior meeting.

The to-do list actually lives within the agenda —another reason it’s important to use the same agenda each week.

Pro tip: Using Hypercontext, you can add your to-dos as action items so everyone’s held accountable with automatic reminders.

Issues list: identify, discuss, solve (IDS®) (60 minutes)

Everything up until this point in the meeting is the pretext. The crux of your meeting focuses on understanding the root of problems and constructively solving them, rather than jumping to solutions. The discussion portion provides an opportunity to dig deeper to identify the true root of the problem— arguably, one of the most important steps of the meeting. Without it, you might be missing the point.

With all the issues handy in a list (this can be tracked in your recurring Hypercontext agenda or Google sheets), meeting attendees should vote on the top 3 priorities and focus on tackling them in the meeting—starting with the most important issue first.

Once solved, take it off the list. Likely, the solution will result in some to-dos, so make sure to add those to your to-do list as needed. If issues are on the agenda for more than a few weeks, drop them to a long-term list to be discussed on a quarterly basis.

Wrap up (5 minutes)

This is the final stretch of the meeting! 5 minutes before the end time (and no later!), take some time to review the following three things before everyone parts ways:

  1. Recap the to-do list and next steps from your meeting.
  2. Discuss if there are any cascading messages that need to be communicated to the rest of the organization.
  3. Rate your meeting. The ideal is to receive ratings of 8 or higher. If it’s lower, ask why so you can course-correct for next time.

P.s. If you’re using Hypercontext to run your meeting, hit “finish meeting” so that the meeting notes and next steps get emailed to all attendees.

EOS compatible leadership meeting agenda template 👇

Try this template for free!

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What makes a good leadership team meeting? ›

It should show leaders where they are and direct them to where they want to go. Meetings that leverage past meetings and keep everyone focused on company-wide goals are the most efficient and productive. Taking notes during meetings is one of the best ways to make this happen.

What is an EOS meeting? ›

Level 10 meetings were created by the Entrepreneurial Operating System (EOS), an organization made up of successful entrepreneurs who put together a complete toolkit to help companies grow. Over 100,000 companies are currently using their methods.

What is the goal of a leadership team meeting? ›

Having the leaders in a meeting all together, regularly, facilitates that alignment and coordination. So the goal of this meeting is to make decisions, bring up and solve problems, align cross-functionally, and gain insights into every department.

What are the four P's to leading effective team meetings? ›

Use this template to identify and explain the 4 Ps required to run an effective meeting: Purpose, Product, People, and Process.

What should be discussed in a leadership meeting? ›

Topics covered in leadership meetings
  • Good news/wins.
  • Metrics/business updates.
  • Problems/decisions to tackle (team issues, product issues, etc.)
  • Business opportunities (hiring, areas to focus on and plan for)
  • Learnings and feedback.
  • Action items.

What is EOS strategy? ›

What is EOS? The Entrepreneurial Operating System or EOS is an operational framework to help businesses improve their systems and processes. EOS is based upon six key components: vision, people, data, issues, process, and traction. The idea being, if an organization can master the six components of EOS.

What is the goal of Eos? ›

EOS stands for Entrepreneurial Operating System. It is a goal-setting method particularly suitable for medium-sized companies with 10 to 250 employees that directs the organization's focus to six main components: vision, people, data, process, traction and issues.

What does EOS mean for employees? ›

Equal Opportunity Services (EOS)

What are the three P's of effective meetings? ›

By applying the three P's—purpose, people, and process—you can get back some of that most precious of resources: your time.

What are the 5 Ps of effective meetings? ›

Whether time in team meetings is time well spent or time wasted depends on the five Ps: purpose, planning, preparation, participation and P.S. A meeting needs to be the best way to use the hour or so it takes.

How do you build an effective leadership team? ›

4 Tips for developing an effective leadership team
  1. Promote high potentials who possess the leadership skills needed for the role and leadership team's goals. ...
  2. Empower your leaders to make decisions. ...
  3. Communicate with your leaders. ...
  4. Offer development and/or coaching to your leaders at the right time.

What does a good leadership team do? ›

They set goals, develop plans and implement strategies to encourage success. Members of an executive leadership team hold senior positions in a company, such as the vice president of marketing or the chief technology officer.

What are the three core leadership functions of the team leader? ›

In summary, the three essential skills every team leader needs to develop enable them to communicate effectively, motivate and inspire their people, and execute on deliverables to the best of their ability.

What is the 40 20 40 rule meetings? ›

According to the authors' 40-20-40 Continuum, both organizers and attendees should spend 40 percent of their meeting-related time and energy preparing for the meeting and 20 percent in the meeting itself. The remaining 40 percent is for productive follow-through.

What are the 4 C's of team? ›

If you want to establish a team identity, you have to give your team an opportunity to openly discuss the 4 C's of a Team Identity: clarity, commitment, contribution, and concerns. a. Clarify the team's mission and vision. If you do not have a team mission and vision, have your team collaborate and create them.

What are the 6 critical practices for leading a team? ›

The 6 Critical Practices of Leading a Team
  • Develop a leaders' mindset.
  • Engage team members.
  • Set the team up for success.
  • Create a culture of feedback.
  • Lead the team through change.
  • Manage their time and energy.

What are 5 things you would include in a meeting agenda? ›

How to Write a Meeting Agenda? 5 Key Steps
  • Establish the meeting type. Not informing your team about the type of meeting they'd be attending can cause a lot of confusion. ...
  • State the objective of the meeting. ...
  • Identify specific meeting topics. ...
  • Allocate time to discuss each topic. ...
  • Include a list of necessary documents.
Aug 8, 2022

What are the four questions to lead a meeting? ›

Getting Started with Four Types of Questions- ORID

ORID is derived from the four levels of inquiry: Objective, Reflective, Interpretive, and Decisional.

How do you structure a leadership meeting? ›

8 tips to run a successful leadership meeting
  1. Send the leadership meeting agenda in advance.
  2. Share important updates.
  3. Review key metrics and goals.
  4. Highlight good news and wins.
  5. Talk about issues, roadblocks, and challenges.
  6. Record meeting notes collaboratively.
  7. Capture decisions and assign action items.
Sep 11, 2020

What are the negatives of EOS? ›

EOS is slow to deliver major results

Forcing it to move any faster could be damaging.” Completely adopting EOS could take up to three years within larger companies. That's a long time and not every organization can wait that long. Fortunately, not all companies are large behemoths requiring such time.

What is the criticism of EOS? ›

Criticisms of EOS

Another critique of EOS is that there isn't enough research done on its effectiveness as a management practice; only FranklinCovey has conducted studies on the efficiency of implementing their practices into other companies while no one else has been able to do so with success yet.

What are the 6 key components of EOS? ›

EOS doesn't treat symptoms – it helps you cure the “whole body” by strengthening the Six Key Components™ of your business – Vision, People, Data, Issues, Process, and Traction.

What are the 5 core values of EOS? ›

Reinforcing Core Values
  • Everyone is a Team Player.
  • We have a Can-Do Attitude.
  • We always want to Learn and Improve.
  • We provide Great Customer Service.
  • We are Reliable.
  • We always Do the Right Thing.

What are the 8 questions in EOS vision? ›

Answer These 8 Questions to Clarify Your Company Vision
  • 1) What are your Core Values? ...
  • 2) What is your Core Focus™? ...
  • 3) What is your 10-Year Target™? ...
  • 4) What is your Marketing Strategy? ...
  • 5) What is your 3-Year Picture™? ...
  • 6) What is your 1-Year Plan? ...
  • 7) What are your Quarterly Rocks? ...
  • 8) What are your Issues?
Jan 14, 2021

What are EOS core values? ›

At EOS, we think and act according to our values. They are the cornerstones of our corporate culture: fairness, responsibility, togetherness and excellence.

How do you introduce EOS to your team? ›

Schedule a kickoff meeting to introduce the Vision and EOS foundational tools to your team. A company kickoff meeting is a great opportunity to share your newly created Core Values Speech for the first time, along with your Vision and any other EOS tools (Accountability Chart, Scorecard, Rocks, etc. )

What is EOS in salary? ›

Eos Salaries by Department

Average annual salary in Eos is INR 3.8 lakhs .

What is EOS process summary? ›

The Entrepreneurial Operating System® (EOS®) is a set of comprehensive processes and tools to help leadership teams overcome key business challenges, gain control of the business, operate efficiently, gain traction and move ahead as a healthy, effective and cohesive team.

What are the three most important roles in a meeting? ›

There are three vital roles, no matter how big or small it is, that every meeting needs to have. Those are a Chair, a Timekeeper, and Participants. Let's talk more about these three roles.

What are the keys to a successful meeting? ›

6 Simple Steps to Run a Successful Meeting
  • Define the Meeting Objectives.
  • Create an Agenda + Send Calendar Invites.
  • Create a Safe Space for Collaboration.
  • Strategically Choose Attendees + Appoint Important Roles.
  • Best Practices to Stay on Track.
  • End With Clear Actions, Owners, and Timelines.

How do you hold an effective team meeting? ›

How to run a team meeting: 10 essential tips for leaders
  1. Designate a meeting facilitator. ...
  2. Make collaboration (not reporting) the focal point. ...
  3. Engage all your meeting participants. ...
  4. Experiment with activities and gamification. ...
  5. Ask questions that encourage open discussion. ...
  6. Collect feedback from team members. ...
  7. Lead by example.
Apr 6, 2022

What are the 6 things at least we need to think about when preparing a meeting? ›

The 6 Qualities Meetings Need to Have to Be Effective
  • Meetings shall have a meeting leader. ...
  • All meetings should have a stated purpose. ...
  • Meetings should be shorter, instead of longer. ...
  • Meetings shall have an agenda. ...
  • Participants shall come prepared to the meeting.
Aug 18, 2017

What not to say in a team meeting? ›

Just remember the phrases that are an absolute no-no in any meeting.
  • I don't have time. ...
  • It's not my job. ...
  • No problem. ...
  • It's impossible. ...
  • I understand what you're saying, but… ...
  • With all due respect. ...
  • You could have… ...
  • I'll try.

What must be avoided in a meeting? ›

5 things to avoid at a meeting
  • Turning up late. Not a very good start! ...
  • Being technically unprepared. It is your duty as a participant to come 101% prepared. ...
  • Not taking notes. ...
  • Being too shy to ask questions. ...
  • Dressing inappropriately.

What should you not do in a team meeting? ›

Read on to learn more about avoiding common team meeting mistakes.
  • Mistake #1: Senseless Recurring or Weekly Meetings. ...
  • Mistake #2: No Agenda Items. ...
  • Mistake #3: Not Creating Ground Rules. ...
  • Mistake #4: Wasting Productive Time. ...
  • Plan the Most Effective Team Meetings Thoughtfully.

What is the most successful team leadership style? ›

Democratic leadership is one of the most popular leadership styles because it involves input from the entire team and fosters employees' sense of ownership in their work.

What makes a strong leadership team? ›

Words like trust, communication, accountability, common goals, respect and innovation make every list. What we enjoy most is the passion that surfaces when team members call out and add color to these words.

What is the core of effective team leadership? ›

The principal role of a leader is to enable and empower a team to achieve both collective and individual goals. It can involve delegation, instruction and training, but at the heart of it all is a desire to serve. Effective leaders align with Servant Leadership principles that focus on developing teams.

What is one of the team leader's most important responsibilities? ›

A Team Leader is a professional in charge of guiding, monitoring and leading an entire group. They are responsible for motivating their teammates as well as inspiring positive communication within them so that they can work together toward achieving goals.

What are three attributes of a good team leader? ›

11 traits you need to be a highly effective leader
  • Acknowledge, appreciate and give credit. ...
  • Active listening. ...
  • Communicate effectively. ...
  • Show commitment. ...
  • Embrace failure. ...
  • Invest in your team's future. ...
  • Lead with empathy. ...
  • Demonstrate integrity.
Aug 27, 2022

What three 3 skills do you think our leaders need to provide strong leadership? ›

Valuable leadership skills include the ability to delegate, inspire and communicate effectively. Other leadership traits include honesty, confidence, commitment and creativity.

What are 5 responsibilities of a leader? ›

Roles and Responsibilities of a Leader
  • Training new hires.
  • Communicating in a transparent and constructive manner.
  • Encouraging the staff to collaborate so that the business can profit.
  • Obtaining input and settling disputes.
  • Enabling each employee to realise his or her own potential and advance within the organisation.
Aug 25, 2022

How do you make leadership meetings fun? ›

6 Ways to Make Your Meetings Fun and Engaging
  1. Ice breakers.
  2. Show-and-tell.
  3. Let people take ownership.
  4. Celebrate team wins.
  5. Encourage shoutouts.
  6. Play an online game.
Apr 15, 2021

What should not be included in a meeting agenda? ›

2 What should be excluded in the meeting minutes?
  • Avoid switching tenses in your writing. ...
  • Avoid recording the debate; just record the outcome. ...
  • Avoid making personal observations or opinions. ...
  • Avoid verbatim quotes. ...
  • Avoid letting the meeting move on if you're confused.

What are three recommendations on how a meeting should end? ›

To close a meeting effectively, provide clarity by summarizing the main meeting ideas and clarifying any questions, agree on the action items and due dates, and end with energy, on a positive note, by thanking the participants.

What are 3 types of agendas? ›

Three types of agenda-setting: Policy-makers, media and audience
  • "Policy agenda-setting" or "Political agenda setting"
  • "Media agenda-setting" or "Agenda building"
  • "Public/Audience agenda-setting"

What are 3 things that successful leaders do? ›

Leadership: 3 things successful leaders do
  • Developing employees.
  • Honing effectiveness.
  • Leading a team.
  • Guiding change.
  • Inspiring others.
  • Managing stakeholders.
Feb 25, 2022

What are the 3 key arrangements that need to be made for a meeting? ›

Number of participants – How many people are expected to attend the meeting. Catering – Whether or not food and drinks are needed. Agenda – What will be discussed at the meeting.

What are five important things a team member must do to be a good team member? ›

Here are five characteristics that make an effective team player:
  • Flexibility. Collaboration is all about compromise—and flexibility. ...
  • Active listening. Collaboration often evokes feelings of sociability and shared ideas. ...
  • Problem-solving. ...
  • Effective communication. ...
  • Positive attitude.

How do you speak in a leadership meeting? ›

9 effective strategies to help you speak up in meetings
  1. Prepare in advance.
  2. Stop censoring yourself.
  3. Ask questions.
  4. Use a meeting agenda.
  5. Believe in your answers.
  6. Listen to what is being said.
  7. Practice, practice, practice.
  8. Commit quickly to speaking.
Jan 14, 2022


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